Receive and Use Records

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Membership records help leaders:

• Get to know members.
• Identify saving ordinances that members should receive.

Membership records of those who live in the ward

• Make sure the ward has a membership record for all members who live in the ward.
• Periodically review membership records to make sure they are accurate.
• Update membership records as soon as you know that a member has received an ordinance or ordination.
• Move membership records of those who have moved out of the ward.
• Request membership records of those who have moved into the ward.
• Print and give the bishop a copy of membership records of those who move into the ward as soon as the ward receives the records.
• Review the Individual Ordinance Summary with the member each year, usually at tithing declaration.

When a membership record arrives:

• The bishop reviews the record to see if there are ordinances the member should prepare to receive.
• The bishop or one of his counselors welcomes the member in sacrament meeting.
• Priesthood and auxiliary leaders coordinate efforts to fellowship the member.
• Priesthood and Relief Society leaders assign home and visiting teachers.
• The bishop or one of his counselors extends an appropriate calling.

When a member moves from the ward and you do not have the member’s new address:

• Visit the last known address.
• Call the last known phone number.
• In a ward council meeting, find out if anyone knows the new address.
• If you still cannot find the new address, follow the procedures outlined by your administration office.